Symposium Exhibitor Manual & Forms

IMPORTANT DATES

Logo deadline for promotional Items (Purchased sponsorship) - April 8, 2022
Deadline to submit final program ads - May 1, 2022
Logo Deadline for Onsite Event Materials - May 1, 2022
Proof of Insurance Deadline - May 1, 2022
Hotel Cut-off / Deadline to book at the group rate - May 11, 2022
     Hotel Reservations and Information
Deadline to submit name badge orders - May 15, 2022
AGS Expo Early Discount Deadline
- May 19, 2022
Exhibitor Move in - June 3, 2022
Exhibitor Break down - June 4, 2022


 Exhibitor Schedule

FRIDAY – JUNE 3
8:00 a.m. – 3:00 p.m. Expo Move-In
8:00 a.m. – 3:00 p.m. Opening Session & Keynote Presentations
12:00 p.m. – 12:45 p.m. Networking Luncheon (additional tickets required)
3:00 p.m. – 6:30 p.m. Expo Hall Open / Kickoff Reception
5:00 p.m. Best of Show Awards Presentation
6:30 p.m. Dinner On Your Own

SATURDAY – JUNE 4
9:30 a.m. – 3:00 p.m. Expo Hall Open
11:30 a.m. – 1:00 p.m. Lunch in Expo Hall
3:00 p.m. – 6:00 p.m. Expo Move-Out

AGS Expo - Early Discount Deadline May 19, 2022
For additional booth equipment rentals, shipping and freight services. Questions? Contact AGS Expo at 407.292.0025 or [email protected].
     Download Expo Manual (PDF)

AV Rental / Internet / Electric
The Signia by Hilton Orlando Bonnet Creek provides numerous services including electric, internet, and AV rental. ENCORE is the Internet Service Provider for all guest networks in the meeting space and will answer any question concerning your internet needs. ENCORE can be reached at [email protected].
    Encore Exhibitor AV Internet Power Order Form

Proof of Insurance
Insurance coverage is REQUIRED. Proof of insurance must be submitted to FDLA  by May 1, 2022 to [email protected] or by mail to FDLA Southern States Symposium, 325 John Knox Rd, Ste #L103, Tallahassee, FL 32303.

  • This insurance must be in force during the dates of the event, June 3 - 4, 2022, naming Florida Dental Laboratory Association (325 John Knox Rd, Ste #L103, Tallahassee, FL 32303) as the certificate holder. 
  • 2022 Symposium Exhibitor Insurance Requirements - How to list Additional Insured, expected policy limits, etc.
  • Purchase Certificate of Insurance - If you do not have this coverage in place, we have made arrangements for all of our exhibitors to acquire this coverage at significant savings by purchasing as part of a group. Please click the link below, complete a short questionnaire and you will obtain this coverage for $84.

Name Badge Registration for Onsite Reps
Each booth comes with a limited number of complimentary badges. Register representatives and purchase additional badges and event tickets through the registration form below.
     Exhibitor Name Badge Registration Form
Must be completed by May 15th to have Name Badges prepared for arrival. For any changes, please contact Shelly Joines at [email protected]

Best of Show Award
Winning Booth Receives 50% Discount Off 2023 Booth Fees! We encourage you to enhance your booth to bring excitement to the Expo Hall and increase attendee interaction. Judging for the Best of Show Award will take place from 3:00 p.m. to 5:00 p.m. during the Friday afternoon expo. 

Door Prize Form
     Download Door Prize Form   

Hotel / Know Before You Go
Hotel & Parking:
Included in the FDLA hotel rate is complimentary self-parking. NOTE: Symposium & Expo attendees who are not hotel guests of the Signia by Hilton Orlando Bonnet Creek, self-parking is available at a discounted rate of $16 per day.
     Hotel Information and Reservations - Group Rate Deadline - May 11, 2022

Attending Sessions: Exhibitors are invited to attend the keynote sessions on Friday and courses on Saturday, as space permits, at no additional charge. For additional information, contact Shelly Joines, FDLA Exhibit Manager at [email protected] or 850.224.0711.

Signia FedEx Office Hours
For those shipping smaller items directly to the hotel, please be advised of their limited office hours as it relates to our show schedule.   
     Monday – Friday – 7:00 a.m. – 7:00 p.m.
     Saturday – Sunday – 8:00 a.m. – 5:00 p.m.