Symposium Exhibitor Manual & Forms
IMPORTANT DATES
Logo Deadline for Promotional Items (Purchased Sponsorship) - April 1, 2023
Deadline to Submit Final Program Ads - April 7, 2023
Logo Deadline for Onsite Event Materials - May 1, 2023
Proof of Insurance Deadline - May 1, 2023
Hotel Cut-off / Deadline to Book at the Group Rate - May 17, 2023
Hotel Reservations and Information
Deadline to Submit Name Badge Orders - May 15, 2023
AGS Expo Early Discount Deadline - May 25, 2023
Exhibitor Move In - June 9, 2023
Exhibitor Break Down - June 10, 2023
Exhibitor Schedule
AGS Expo - Early Discount Deadline May 25, 2023
For additional booth equipment rentals, shipping and freight services. Questions? Contact AGS Expo at 407.292.0025 or [email protected].
Download Expo Manual (PDF)
AV Rental / Internet / Electric
The Signia by Hilton Orlando Bonnet Creek provides numerous services including electric, internet, and AV rental. ENCORE is the Internet Service Provider for all guest networks in the meeting space and will answer any question concerning your internet needs. ENCORE can be reached at [email protected] or 407.597.5254.
Encore Exhibitor AV Internet Power Order Form
Proof of Insurance
Insurance coverage is REQUIRED. Proof of insurance must be submitted to FDLA by May 1, 2023 to [email protected] or by mail to FDLA Southern States Symposium, 325 John Knox Rd, Ste #L103, Tallahassee, FL 32303.
- This insurance must be in force during the dates of the event, June 9 - 10, 2023, naming Florida Dental Laboratory Association (325 John Knox Rd, Ste #L103, Tallahassee, FL 32303) as the certificate holder.
- 2023 Symposium Exhibitor Insurance Requirements - Click link to see sample of how to list additional insured, expected policy limits, etc.
- Purchase Certificate of Insurance - If you do not have this coverage in place, we have made arrangements for all of our exhibitors to acquire this coverage at significant savings by purchasing as part of a group. Please click the link above, complete a short questionnaire and you will obtain this coverage for $84.
Name Badge Registration for Onsite Reps
Each booth includes a limited number of complimentary badges. Register representatives and purchase additional badges and event tickets through the registration form below.
Exhibitor Name Badge Registration Form
Must be completed by May 15th to have Name Badges prepared for arrival. For any changes, please contact Shelly Joines at [email protected].
Best of Show Award
Winning Booth Receives 50% Discount Off 2024 Booth Fees! We encourage you to enhance your booth to bring excitement to the Expo Hall and increase attendee interaction. Judging for the Best of Show Award will take place from 3:00 p.m. to 5:00 p.m. during the Friday afternoon Expo.
Door Prize Form
Door prizes will bring interest to your booth and provide direct communication with attendees. Submit prizes for Saturday afternoon drawings in the Expo Hall.
Download Door Prize Form
Hotel / Know Before You Go
Hotel & Parking:
Included in the FDLA hotel rate is complimentary self-parking. NOTE: Symposium & Expo attendees who are not hotel guests of the Signia by Hilton Orlando Bonnet Creek, self-parking is available at a discounted rate of $16 per day.
Hotel Information and Reservations - Group Rate Deadline - May 17, 2023
Attending Sessions: Exhibitors are invited to attend the keynote sessions on Friday and courses on Saturday, as space permits, at no additional charge. For additional information, contact Shelly Joines, CMP, FDLA Exhibits Manager at [email protected] or 850.224.0711.
Signia FedEx Office Hours
For those shipping smaller items directly to the hotel, please be advised of their limited office hours as it relates to our show schedule.
Monday – Friday – 7:00 a.m. – 7:00 p.m.
Saturday – Sunday – 8:00 a.m. – 5:00 p.m.
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